We’re hiring! AFCFC is seeking a highly motivated Executive Assistant to President/CEO to join our team!

About the Role

The Executive Assistant to the President/CEO provides high-level administrative, operational, and project support to the President/Chief Executive Officer. This role requires strong organizational and communication skills, the ability to manage multiple priorities, and proficiency in Microsoft Excel and project coordination. The ideal candidate is proactive, discreet, tech-savvy, and capable of operating effectively in a fast-paced, confidential executive environment.

Key Responsibilities & Duties

• • Manage the CEO’s calendar, schedule meetings, coordinate travel, and prioritize communications.
  • Prepare and review internal and external correspondence, reports, presentations, and meeting agendas.
  • Serve as a liaison between the CEO and senior leadership, staff, clients, and external partners.
  • Organize and take minutes for executive and board meetings; track follow-ups and action items.
  • Screen calls, emails, and requests; exercise sound judgment in prioritizing and responding.
  • Coordinate logistics for speaking/meeting engagements, industry events, and stakeholder meetings.
  • Assist in planning, tracking, and reporting on strategic initiatives and special projects led by the CEO.
  • Use Excel to develop and manage project timelines, status trackers, and performance dashboards.
  • Collaborate with cross-functional teams to ensure timely execution of key deliverables.
  • Support the preparation of reports and presentations using data collected across departments.
  • Monitor key business deadlines (e.g., reporting cycles, planning milestones, renewal periods).
  • Contribute to internal process documentation and improvements, especially those impacting the executive office.
  • Coordinate internal initiatives or executive-led campaigns, such as employee engagement events, projects, or communications.
  • Plan, manage, and coordinate company town hall meetings in partnership with leadership and internal communications.
  • Handle the CEO’s Concur expense reports, including timely preparation, submission, and reconciliation of expenses.
  • Handle highly sensitive information with absolute confidentiality.
  • Maintain professionalism and discretion in all interactions, both internal and external.
  • Perform other related duties as assigned.

Qualifications & Skills

• • Bachelor’s degree in Business Administration or related field
  • 3+ years of experience supporting senior executives or C-level leaders.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Proficiency in Microsoft Excel (formulas, pivot tables, charts, basic data analysis)
  • Experience with project management tools
  • Familiarity with Concur or similar travel & expense systems
  • Exceptional organizational skills and attention to detail
  • Strong verbal and written communication skills
  • Ability to manage multiple priorities and meet deadlines with minimal supervision
  • Professionalism, discretion, and sound judgment under pressure
  • Excellent interpersonal and customer service skills.
  • Ability to work independently.

Physical Demands

• • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Location: On-site

Salary Range: $27.00 – $35.00 per hour