Administrative Assistant

Position Overview

Under the supervision and assistance of the Field Operations Support Manager, the Administrative Assistant will perform administrative and office support activities for a fast-paced environment. Using computer, communication and data entry skills, the administrative assistant is to assist both complex and general administrative duties to support managements within the business operation cycle. Duties include telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Key Responsibilities & Duties

- Input and update records
- Process monthly store and region changes based
- Ensure field operations team has proper access to database and region access
- Process purchase request forms
- Validate business expenses from temp chefs and field operations department
- Support field staff with training and supervise time and attendance weekly
- Process Field Operations Time Off Request
- Monitor and finalize Temp Chef time and attendance to meet payroll deadline
- Collect and verify documents and assignments according to company policy
- FOS team validates and process the online registration request for Temp Chefs in correlation to pay period
- Assigned schedules for Temp Chefs are entered based on the assignment application up to the length of the assignment approval date. Schedules are updated as the assignment extends or is changes.
- Submit and send reports within the company policy
- Confirm and provide updated contact list of field operators to headquarter
- Collaborate and communicate with field and office staff
- Collaborate with Human Resources department to ensure payroll is finalized to meet deadline
- Collaborate with Accounting department to process business expense reimbursements
- Organize meeting events for field operations department
- Other administrative tasks as needed in the operations division

Qualifications & Skills

- High school diploma or equivalent
- Bachelor’s degree in Business Administration a plus
- Minimum 1 – 2 years office experience or equivalent
- Must have previous experience in Microsoft Office applications such as Word, Excel, Access, PowerPoint, and database software
- Bilingual English/Burmese, required
- Multilingual is a plus (Chinese, Burmese, Korean)
- Must have good customer service skills
- Must be able to work in a fast-paced environment
- Must be detail oriented
- Must have excellent oral and written communication skills

Physical Demands:

- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

Employee Offered Benefits

AFCFC’s benefit package includes group medical, dental, and vision health benefits; basic life and AD&D, flexible PTO, paid holiday, and 401k retirement plan with company match provision.

Job Type: Full-time

Schedule: M-F 8:00am-5:00pm (On-site)

Salary Range: $19.00-22.00/hour

Category	Examples
Personal Identifiers	Name, alias, social security number, date of birth, driver’s license or state identification card number.
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