Executive Assistant (FOD)

Executive Assistant (FOD)

The Executive Assistant will provide high-level administrative support to the Vice President of Operations under the Field Operation Dept. (FOD).

Key Responsibilities & Duties

- Provides high-level administrative support and assistance to the Vice President of Operations.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
- Arranges travel and accommodations, as necessary.
- Assists Vice President with the coordination of Field Operations (FOD) meetings, events, and projects.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by management.

Qualifications & Skills

- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- Three to five years of experience in an administrative role.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.

Physical Requirements

- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

Location: Onsite (M-F) 8:00am-5:00pm

Salary range: $26.00-$32.00/hour

Category	Examples
Personal Identifiers	Name, alias, social security number, date of birth, driver’s license or state identification card number.
Contact Information	Home, postal or mailing address, email address, home phone number, cell phone number.
Account Information	Username and password for Company accounts and systems, and any required security or access code, password, security questions, or credentials allowing access to your Company accounts.
Commercial Transactional Data	Information regarding products or services provided, purchasing history.
Financial / Employment Data	Information collected through credit or financing applications, including employment history, company name, role, dates of employment, bank accounts.
Internet Network and Computer Activity	Date and time of your visit to this website; webpages visited; links clicked on the website; browser ID; browser type; device ID; operating system; form information downloaded; domain name from which our site was accessed; search history; and cookies; internet or other electronic network activity information related to usage of Company networks, servers, intranet, or shared drives, as well as Company-owned computers and electronic devices, including system and file access logs, security clearance level, browsing history, search history, and usage history.
Geolocation Data	IP address and/or GPS location, latitude & longitude.
Mobile Device Data	Information collected when you navigate, access or use any of our websites via mobile device, including device type, software type; data identifying your device if you access our business networks and systems, including cell phone make, model, and serial number, cell phone number, and cell phone provider.
Online Portal and Mobile App Access and Usage Information	Username and password, account history, usage history, file access logs, security clearance level, and any information submitted through the account.
Visual, Audio or Video Recordings	Your image when recorded or captured in surveillance camera footage or pictures of you taken on our premises or at our events or that you share with us; audio recordings of calls and virtual meetings as disclosed to you at the time of the call.
Pre-Hire Information	Information gathered on job applicants as part of background screening and reference checks, pre-hire drug test results, information recorded in job interview notes by persons conducting job interviews for the Company, information contained in candidate evaluation records and assessments, information in work product samples you provided, and voluntary disclosures by you.
Employment and Education History	Information contained in job applicants’ resumes regarding educational history, information in transcripts or records of degrees, vocational certifications obtained, and information regarding prior job experience, positions held, and when permitted by applicable law your salary history or expectations.
Facility & Systems Access Information	Information identifying you, if you accessed our secure company facilities, systems, networks, computers, and equipment, and at what times, using keys, badges, fobs, login credentials, or other security access method.
Medical and Health Information	Information related to symptoms, exposure, contact tracing, diagnosis, testing, or vaccination for infectious diseases (e.g., COVID-19), pandemics, or other public health emergency.
Inferences	Based on analysis of your activity on the website, we may develop inferences like for example: For job applicants, based on analysis of the personal information collected, we may develop inferences regarding job applicants’ predispositions, behavior, attitudes, intelligence, abilities, and aptitudes for purposes of recruiting and hiring assessments and decisions.